>> Marya McQuirter: My
name is Marya McQuirter.
And I am Program Director
for Connecting Communities
Digital Initiative,
or CCDI for short.
And again, we thank you
so much for joining us
for our first Libraries,
Archives,
and Museums webinar for round 2.
So far, let's move onto
the next slide, please.
Okay. So, first thing that's
important for you all to know is
that this webinar
is being recorded.
And it will be uploaded
within a couple of weeks
to the Other People website.
Okay? And so, you can
-- you're here now.
And you can feel free to look
at it again when it's uploaded.
And also, to share with others.
Secondly, we also
want to make sure
that you do post any
questions that you have
in the Q & A feature of Zoom.
You can feel free
to put them in now
and throughout the presentation.
Again, please don't use
the chat or for questions.
But put them in Q & A feature.
I'm happy to say that
I am joined today
by several colleagues.
First, I want to
introduce Erika Gault,
who will co-host the
webinar with me today.
She is with CCDI as well.
Secondly, Sahar, who started
this off, is in Communications.
And she will be supporting in
terms of the webinar today.
In addition, Lori Kearse, who is
off-camera, who's also with us
in CCDI, will be dropping in
links throughout the webinar.
And then we also are
joined by Hope O'Keefe,
who is in the Office of the
General Council, and who is one
of our go-to people
in terms of questions
around ethics and the law.
It is possible that will
be joined by Miriam or Moji
from Contracts and Grants.
However, if there are questions
that are really geared toward
them that we are unable
to answer, you can
feel free to go
to the website again
within two weeks.
And all of the questions
that are asked here and any
of our other webinars
will be posted there.
Okay. And then finally,
any additional questions
that you may have,
again, during this webinar
or after -- okay, great.
Miriam is here.
Wonderful.
Thank you, Miriam.
And any additional
questions that you might have,
you can feel free to
email LOC-grants@LOC.gov.
All right.
And so, I wanted you all to
see my face, hear my voice,
or connect, I guess, a name
and a voice and face together.
But I'm actually going to go off
of video right now
for this section.
And then join back in for the Q
& A. And Erika and I are going
to talk for about
20 to 30 minutes.
And then there'll
be plenty of time
for you all to ask questions.
So please don't be shy.
This is an opportunity for
you all to hear from us,
to get information
from all of us.
And as well as importantly,
an opportunity
to ask any questions
that you may have.
All right.
So, next slide, please, Sahar.
Okay. Wonderful.
All right.
So, we have a lot to cover
today through this hour.
But this is what you
can expect from us.
First, we're going to
provide an overview
of the people program and CCDI.
Then we'll share more about the
reason you are all here today.
CCDI's Libraries, Archives,
and Museums grant opportunity.
And then after that, as I
mentioned, we'll talk about how
to apply for this
opportunity, provide examples
to inspire the applications.
And then finally, we
will break for questions.
Next slide, please, Sahar.
Okay. So, CCDI is part of Dr.
Hayden, the Library of Congress.
Dr. Haydon's library
initiative called Of the People,
Widening the Path, which
is a multi-year initiative
that creates more opportunities
for the public to engage more
with the Library of
Congress to engage more
with the library's collections
and allowing the national
library to get a wider range
of stories about the US.
And this widening
the Of the People,
Widening the Path initiative is
funded by the Mellon Foundation.
Next slide, please.
So, in addition to --
in addition to CCDI,
there are two other programmatic
arms of the Of the People,
Widening the Path in
addition to the CCDI,
which is under the library's
digital strategy directorate.
We also have internships and
fellowships program as well
as the American Folklife Center.
Next slide, please.
Okay. And so, what I'm going
to do is just give you a
little bit about each program.
And it's possible that
some of you who are
on this call may know
of, in this example here,
undergraduate and/or graduate
students who may be interested
in interning at the
Library of Congress.
And so, this program, the
Juniors Fellows Program,
as well as the AHHA program
is available to undergraduate
and graduate students.
And while the applications
are closed right now,
Lori did just drop in the chat
the link to the internships
and fellowships page so that you
can go late summer, early fall,
to look and see what's
available.
Next slide, please.
Okay. And then the third
programmatic arm is
from the American
Folklife Center.
And they are offering
community collections grants.
And similar to CCDI, they
are also currently open.
Their application period
is until August 1st.
And Lori just dropped into
the chat the link there.
And so, with Community
Collections grants,
the American Folklife Center,
AFC, enables communities
to document their cultural
life and experiences
from their own perspectives
while enriching the library's
holdings with their own
materials featuring creativity
and knowledge found
at the local level.
And one of the things that I
want to make that it's clear
in terms of thinking
about the distinctions
between the Community
Collections grants
and also the CCDI grants,
what the Community
Collections grants do, again,
is giving money and support to
communities throughout the US
to create their own materials,
create their projects.
And then once they're created,
the staff at the American
Folklike Center will then
digitize those materials
and incorporate them
into the library's collections.
So, people create
their own projects.
They get digitized
and then incorporated
in the library's collections.
That's different from CCDI, in
which we are asking individuals
to work with digital
collections,
the library's digital
collections, to create projects
that can be digital
or not digital.
Okay. Next slide, please.
Okay. And now, I am going to pop
it over to Erika to talk next.
>> Erika Gault: Sure.
Thank you, Marya.
So, for this round, beginning
June 7th, we have two grants.
The first is the grant
for minorities serving
higher education institutions
for up to $50,000.
You can receive support
for the development
of a digital interface,
publication, exhibit,
or experimental approach to
bringing the digital Library
of Congress material together
with a course program
or interest group.
This is specifically for 3-, 2-,
or 4-year higher
education institutions.
And Lori will place
that link in the chat.
Next. And what you are all
here for today is the grant
for libraries archives
and museums.
Much like the one for higher
education, it provides $50,000
to support three local
cultural heritage organizations
by enabling storytelling
across a range of platforms.
It is important to keep in mind
that these projects must also
center lives, experiences,
and perspectives of one or more
of the following groups: Black,
Indigenous, Hispanic or
Latino, Asian American
and Pacific Islander, and/or
other communities of color.
Please also keep in mind, if you
are a library archive or museum
at a higher education
institution, you should apply
for the first grant for
higher education grants.
These [inaudible] grants are
intended for public libraries,
non-profit libraries,
archives, and museums.
Those as listed here
on this slide.
And you also see that
link in the chat there.
Next slide, please.
So, CCDI Library,
Archive, Museum grants.
The notice of itself for these
opportunities, keep in mind,
are best advice seems like
the most simplistic advice.
And that is please
read the entire notice.
While all of the sections
of the notice are important,
at this point you may want
to review first these
four sections listed here.
Section A, program description.
And then skip over to Section
C, eligibility requirements.
Section D, application and
submission information,
which we'll get into a little
more in the following slides.
And Section E, application
review and award.
Next slide, please.
So, how do you get
to the notice?
First, we recommend going to
the Of the People website.
And once you're there,
click on the Represent tab.
Next slide.
If you look at the menu to the
left, then you'll see CCDI Grant
for Libraries, Archives,
Museums application link.
Please click there.
Next slide, please.
And if you scroll down on that
same page, you'll see the link
to the notice under the first
Commonly Asked Questions.
Next. And if you scroll to
the bottom of that page,
you'll also find it
under Resources Grant
Program Information.
And for this next portion
regarding what you can expect
from the application itself,
I'll turn it back over to Marya.
>> Marya McQuirter:
Thank you so much, Erika.
I appreciate that.
Yes, so the question, this
section is how to apply.
And so, when you
open up the notice,
here's what the first pages
of the Libraries, Archives
and Museums notice, this is what
those first pages look like.
On the left side
is the title page.
And one of things
that's most important
about this page is
you'll see in red Notice
of Funding Opportunity.
And then a number.
And that number is
very important.
You'll have to include
that on your cover page
when you apply for the grant.
And also in any email,
any correspondence
that you address to us.
Then you also need that
number in the subject line.
So, that is very important.
And then also, on the right
side, you'll see a table
of contents for each section.
And you'll see it
is quite detailed.
This notice is 20 pages long.
And for some people,
it can be intimidating.
And we know that.
But that's also the reason
why we, as Erika noted,
push you toward Sections A, C,
D, and E to start off first.
Next slide, please, Sahar.
And again, so these are the ones
that are highlighted, again,
that are more important here.
Next slide, please.
Okay. And so now we
are going to jump
into the notice in more detail.
Next slide, please.
Okay, great.
So, in that Section A,
that first section is
the program description.
And again, as Erika said, this
year, for the second round,
we are awarding three grants for
up to $50,000 each in support
of libraries, archives,
and museums.
And what's most important
in terms of figuring
out whether you want to apply.
And if you do decide to apply,
that there are two
important features here.
One is that in your proposals,
you have to propose to work
with digital materials,
with digital collections.
And then secondly, that
those projects have
to center the lives,
experiences, and perspectives
of Black, Indigenous,
Latinx, Asian American
and Pacific Islander
and/or other communities
of color in the United States.
And for this notice, the United
States includes all 50 US
states, the District
of Columbia,
territories and commonwealths.
And I'll get more specific
in a slide or two later
about what those territories
and commonwealths are.
And one of the things that I
do want to stress as well is
that when we list out all of
these different identities,
one of the things
that's important for you
to understand is that you can
focus on one, you can focus
on two, you can focus on three.
So, it really is up to you.
You can just focus on,
say, Blacks, Black folks.
You can focus on
Black and Latinx,
looking at them together.
But you don't have to --
there's not expectation
that you have to
look at them all.
It's really up to you.
Next slide, please.
Okay. And so, the
program descriptions.
I talked about this
a little bit.
But we really are open
in terms of the projects
that we are looking for.
And we'll provide some
examples a little bit later.
But they can be digital.
They can be analog.
They can be hybrid.
We really encourage you
to think creatively.
You know, really thinking
about how you can re-mix
and use the collections.
And you don't have to --
you know, in some ways
we're not looking for you
to reinvent the world.
You know, we understand
that $50,000 is a
good amount of money.
But it is also limited in
what you are able to do.
And we understand that.
And the last thing that I want
to emphasize as well is that,
again, different from
Community Collections Grant is
that whatever projects we fund,
they will not be incorporated
into the library
collections or hosted
on library technical
infrastructure.
This is your project that
you will hold and maintain.
Okay, next slide, please.
Okay. So, another
important slide here.
How do you know if
you're eligible?
You must be a library,
an archive, or a museum.
And as Erika shared, if
you are a library, archive,
or museum that is a component of
a higher education institution,
please do apply for the Higher
Education Institution grant.
You must be a non-profit.
You must be based in any of
the 50 US states, the District
of Columbia, or Puerto Rico,
Northern Marianna Islands, Guam,
American Samoa, or
the US Virgin Islands.
And you must be proposing
a project
from one of those places.
Next slide, please.
Okay. So, application checklist.
One of the things that we
were very intent on doing,
especially understanding
that, again, for some people
for whom applying for federal
grants is not something they
normally do.
We understand that the
notice can be intimidating.
So, one of the things that
Miriam in Contracts and Grants,
as well as her colleague
Moji are really helpful
in doing is helping
to make the notice,
the application more accessible.
And one of the things
that they came
up with was this
application checklist.
So, you know, after focusing
on Sections A, C, D, and E,
and then determining whether
you're eligible and thinking
about the kind of project
that you want to do.
And then, of course, reading
through the whole notice
and deciding you want to apply,
you can come to this checklist.
And these are all the things
that are required in terms
of submitting a proposal.
And I'm not going to go into
detail here about all of them.
I'd be happy to do it toward the
end if you all have questions.
And please do feel free if
you have some questions now
to pop them into
the Q & A feature.
But one of the things
that I do want
to highlight now is this top --
the first item where it
says Register with sam.gov.
This is required.
It is free.
But I am told, we are told that
it can take up to three weeks
for organizations to become
active in this system.
So again, once you've
read through the notice,
once you've looked at the
eligibility information
and determined that you
are eligible, and you think
that you will apply, then
please go to register@sam.gov.
And so, as you're pulling
your proposal together,
that can be happening
simultaneously
with becoming active
in the system.
Next slide, please.
Okay. And then another feature
that we've added this year is
the Project Narrative Template.
And this is what you can follow
in terms of what you will need
in terms of the proposal.
In there, this highlights
the cover page.
Here you'll see the
first thing it says,
notice of funding
opportunity number.
Again, that's the number that
I pointed you all to that was
on the title page of the notice.
You would put that there.
Your working title.
The name, contact information.
And here again, you
see SAM number.
So, that goes here, as well
as the date of submission.
Next slide, please.
In addition, you have a Budget
Plan Worksheet template.
And there are multiple
components
to your budget materials.
So, this is very important.
There's a budget plan worksheet.
There's also a budget narrative.
And this is a kind of companion
to this worksheet
that we have here.
With the budget narrative,
you will narrate
in written form what's
in the budget worksheet.
And then finally, the budget
categories include salaries,
wages and benefits, travel,
equipment and supplies,
contractual, and other costs.
Next slide.
And then, finally, we
have the SF-424 form.
This is also another required
form for organizations applying
for federal assistance.
Next slide, please.
Okay. So, we've helped to
orient you to how to apply.
The next thing is, you may
be wondering about, well,
once we get your proposal,
how will be evaluate you?
And we have three, kind of three
nodes of evaluation criteria.
And the first one is
advancement of program goals.
And you will also see
this if you're actually
in the notice right now.
If you got to page
16, section E-1.
You can see it there.
But there are three main
questions that we're going
to be asking, and asking
of the panel reviewers
as they're looking
through proposals.
Does the organization
demonstrate experience working
with the community or groups on
which the project is centered?
So, say for example, it
is a library, archive,
or museum that's
used to, say, --
you know, that may be
identified as, say,
a Black-centered museum.
But say they decide
that they want to --
they're interested in looking
at maybe the relationships
between Black and Indigenous.
Or looking at Indigenous
individuals or groups.
You have to demonstrate to us
that you have experience working
with those groups, okay?
Secondly, again, this is
one of the central nodes.
Does the project center on one
or more of the following groups?
Black, Indigenous, Latinx, Asian
American or Pacific Islander,
and/or other communities
of color?
And then finally, will the
project make significant
and meaningful use
of digital materials
from the Library of Congress?
Next slide, please.
Okay. Feasibility of
successful project outcomes.
Is the project feasible?
And the way that we will
determine whether the project is
feasible is through four
different sets of questions.
Does the library have
the digital materials
and collections needed
for a successful project?
So, and in the second
part of that,
has the applicant
identified and provided links
to the digital materials
and collections?
Again, this is very key.
And so, you may be
wondering, well, how do I know
if the library has digital
materials and collections?
How can I find that out?
And we will get to those slides
later, which will point you
to how you can find digital
materials and collections.
But I will say here is that it
is important in your proposal
to do that research --
well, pre-proposal,
to do the research.
But then in the proposal,
to identify what
those collections are
and provide links to those
collections so that we know
that you have done the
research needed for this.
And then secondly, has the
applicant addressed whether
those digital materials
and collections are legally
available for the proposed uses?
So, for example, if you go to --
so, here's an example here
of a newspaper from --
created by individuals
who were incarcerated --
Japanese Americans who were
incarcerated during World
War II.
And this is a page from a
newspaper that they created.
And so, maybe you're
interested in doing work
on Japanese Americans
in an incarceration
during World War II
and you identify this
digital collection.
You also have to -- you see it
on the page, you would scroll
down to Rights and Access
and click on that tab.
And then you would look to see
if there are any restrictions
at all related to
using this material.
The third thing, has the
applicant addressed whether they
have the permissions
and clearances to share
and use materials from
their own collections
or other collections
included proposal?
So, not only is it
important for you to look
at the digital collections
at the library and make sure
that there are no restrictions,
if you are a library, archive,
or museum, and you've
got materials
in your own collections, you
also have to look at the rights
and access information there.
And say, for example,
you're partnering with, say,
a neighborhood or
community organization
that has its own archives,
you also have to make sure
that you have permission
and clearance
to use those materials as well.
And then finally, does
the organization have any
collaboratives, consultants,
et cetera?
And do they possess
the skills necessary
for successful completion
of project?
And that can simply be addressed
either through the inclusion
of a resume or CV in an appendix
or just stated in
narrative form.
Next slide, please.
Okay. And then finally, budget.
Reasonableness of costs
and likelihood budget will
support project execution.
Four main questions.
Does the applicant's
proposal indicate
that the project
can be completed
within a 12-month period?
Again, these are grants
for up to 12 months.
Are costs allowable under
the cost principles found
in 2 CFR 200 Subpart E.
Again, government talk here,
but perhaps Miriam can put
that link into the chat.
And then, if cost sharing, does
the proposed cost share comply
with the relevant standards?
Again, 2 CFR 200.
And one of the things that
I do want to say here is
that cost sharing
is not required.
It is optional.
And then finally,
are costs reasonable
and effective --
thank you Miriam.
Are costs reasonable
and effective
for project completion?
And so, you know, there needs
to be a one-to-one relationship
between what you propose to do
and the costs that
relate to that.
Next slide, please.
Okay. So, support
-- okay, I'm sorry.
I skipped one.
In terms of, you know, you've
done all your due diligence.
You've read the notice.
You've determined
you're eligible.
You've gone to
LOC.gov/collections
and done your research.
You have your links, et cetera.
You have all of your
people in place.
What do you do with
that application?
All applications must be
emailed to LOC-grants@LOC.gov.
Applications are not
accepted through grants.gov.
Some of you who have experience
applying to grants may be used
to applying through grants.gov.
But we are not doing that here.
We're only accepting
them via email.
However, you can view
the notice on grants.gov.
But again, you must
email those applications
to LOC-grants@LOC.gov.
Next slide, please.
Okay. So, support
and assistance.
How are we offering support
and assistance to those
of you who want to apply?
This webinar is obviously
a way that we're doing it.
Again, it's being recorded.
And it will be available on
the website for later access.
We are providing
support documents,
the application checklist,
the different templates.
And in addition, between now and
up to noon Eastern Standard Time
on -- excuse me --
on September 23rd,
we will be accepting
questions via email, again,
to loc-grants@LOC.gov.
And in the subject
line, you do need to put
in this notice number.
And all of the Q & A's that come
to us via the webinars will
be available on the website.
Okay, next slide, please.
Okay. So, what are we looking
for in terms of proposals?
Again, we do want to
emphasize, you know, creativity.
But one of these -- we
do have examples here.
So, I'm just going to
share a couple of examples.
And then I want to tell you a
little bit about our current,
our inaugural Libraries,
Archives, and Museums grantee.
So, I'm going to share two --
I'm going to highlight
two examples.
So, one potential proposal is
for a local museum to propose
to collaborate with a
documentary film maker in order
to collect visual and
manuscript materials
from the library's collections
relating to a particular group
and that incorporates oral
histories of rural traditions
from group members into a film.
So, there's a local museum.
They bring onboard a
documentary film maker.
They use materials from
the Library of Congress.
Then they may also
use the local museum.
They also use their
own materials.
And then they also may
collaborate with a group
that has its own oral histories.
And then pull that
together into a film.
And then another example
is, say, there's a librarian
at a public library or a
digital library working
with a teen club.
And they proposed to pull
materials from the Library
of Congress, visual
materials, posters,
et cetera so that the teen club
members can make graphic novels
and zines.
So, again, you know,
vastly different proposals.
But that would both be
potentially compelling to us.
And I will share that our
current grantee is Kenton County
Public Library.
And they are based in
Covington, Kentucky.
And they are collaborating with
a neighborhood organization
and an artist in
residence o work
with cross-generational
individuals in east Covington,
Kentucky to create a
digital analog exhibit
to do storytelling, to
do coding, et cetera.
Focusing on the experiences
of Black folks within Kentucky
in the Ohio River Valley.
And I would encourage you to go
to our website specifically
looking at CCDI.
And you can see information
about our inaugural grantee.
Thank you so much, Erika.
Okay, next slide.
All right.
We're getting close.
I'm not seeing anything in Q &
A. So, I do encourage you to go
on in now and put
your questions there.
Because we'll be wrapping
up in a few slides.
Okay. So, back to one of
the most important questions
that we get asked, or the
most popular questions.
What does the library have?
And how do I access
what the library has?
And so, one of the first
things you should do is to go
to this link,
LOC.gov/collections.
And that takes you directly
to the library's
digital collections.
Next slide, please.
Okay. So, here I just
wanted to show you.
If you look kind of up in
the upper right corner,
you'll see it says
Digital Collections.
And then right to the
right is a search bar.
And there I put in
the term "indigenous."
And I came up with
13 collections.
And some of you may be
thinking, "Oh, that's a lot."
And some of you may be thinking,
"Oh, that's not a lot."
It's one of the things that I
want to do is to encourage you
to not just be satisfied with,
you know, just one search.
That just because you
came up with 13 here,
but that you can use
different search terms to find
out the range of materials
that the library has.
I chose to use "Indigenous."
I also could have put
in "Native American."
I also could have put
in "American Indian."
And I also could have put
in a specific name
such as "Cherokee."
Okay? So, you do have
to be creative and open
and think broadly
about search terms.
Next slide, please.
All right.
I see someone's put
in a question.
That's right.
Thank you for doing that.
And keep them coming.
Here's another instance.
I put in the term "Hispanic."
And it came up -- it came
up with 19 results,
which is wonderful.
And again, this does
not mean that that's all
that the library has
under the term "Hispanic."
One of the things that
I do want to share is
that the first term
I used was "Latinx."
L-A-T-I-N-X.
And nothing came up, right?
So, if I had stopped there,
I could assume that, well,
the library doesn't have
anything about, you know,
Latinx individuals and groups.
But obviously, that's
not the case.
Again, you have to
think openly and broadly
about the different terms that
are out there for relating
to individuals and groups.
And you know, obviously, if
you put in "Brazilian, Mexican,
Venezuelan," you know,
there are a range
of terms that you can put in.
Next slide, please.
Okay. And another thing,
source, that the library has
for the public are what
are called libguides,
or library guides.
And these guides
offer an overview
of the library's holdings as
it relates to a specific topic.
So, by going to the
URL, Guides.loc.gov,
you'll come to this page where
you'll see at the top it says
that there are 81
different subjects.
And librarians are very active.
They're continuing to
add to these libguides.
So, you can look here.
I see American Law.
I see Art and Architecture.
And then to the right and at the
bottom I see LGBTQ Plus studies.
So, if you're someone who's
interested in queer studies,
then you can click on
that and look at the guide
or guides that are there.
And then see what
the library has.
But again, it's important to
remember that his grant is
about digital collections.
And so, in these libguides,
there'll be digital collections.
But there'll also be
analog collections.
So, for the proposal,
make sure you focus
on the digital collections.
Next slide, please.
Okay. All right.
Getting to the next
to last slide.
All right.
So, another wonderful feature
that the library has is called
"Ask a Librarian" And
that is at ask.loc.gov.
And if you have a question,
if you need assistance,
there are libraries
and program specialists
that are there to assist you.
So, right under where it says
"Ask a Librarian" in bold,
you'll see three different tabs.
Ask a Specialist.
And that will take you to a
subject matter specialist.
Well, it won't take you to
a subject matter specialist.
But you can click on that,
and then you can click
on different subject matters.
And then click on the one
that you're interested in.
and then a form will pop up.
And then you can put
in your question.
And someone will
follow up with you.
In that second tab it says,
"Ask a General Question."
And if you're not interested
in having a specialist
answer your question,
then you can populate that form.
And then someone
will respond to you.
And then the third tab is
"Browse Frequently
Asked Questions."
It may be that you're not
sure what you might want
to ask or what to ask.
Then, I would say to check out
Frequently Asked Questions.
Those are questions
from the public.
And with answers there.
And so, that might
answer the questions
that you didn't know you had.
Or may prompt you to ask
questions that you then want
to go to a specialist for.
And then finally -- thank
you for that second question.
And then finally, the library
also has an online chat service.
And that is available
from Monday
through Friday, from
noon to 4:00.
All right.
And here we are.
We have reached the end
of the formal section.
And so, we do have about 20
minutes left for questions.
So, I'm going to
come back on screen.
And Sahar, if you could ask
the first one, that'd be great.
>> Sahar Kazmi: All right.
Thank you to those of you
who have already
submitted your questions.
And if Marya's answers
spark additional questions,
please do submit those
in the Q & A feature.
So, Marya, first up.
What are the allowable purchases
with the grant funds in terms
of software and hardware,
student stipends,
or fellowships?
>> Marya McQuirter: Yeah.
That's a great question.
Miriam, is this something
you want to take?
>> Miriam Grinberg: Sure.
>> Marya McQuirter: Okay.
>> Miriam Grinberg: Yeah, sure.
I'd be happy to help.
So, I would encourage you to
look specifically at pages 9
through 15 of the notice,
which addresses not only the
required items for the budget,
for the application, but
also the general allowable
versus unallowable costs
for the application,
including different
budget categories.
It outlines how you
would put in details
for each type of budget expense.
Generally, the things that
you mentioned would all be
allowable expenses.
Stipends, fellowships.
And for software, hardware,
I think just make sure
that you pay attention
to the distinction
between equipment and supplies.
Normally, anything that is
under $5000 would be
considered supplies.
And anything over that,
depending on the nature
of the item purchased, would
be classified as equipment.
And there's references to the
Code of Federal Regulations,
Part 200 throughout the notice.
You'll see links to the
relevant parts of the guidance
in the notice whenever
things like that pop up.
I'll also drop a link
in the chat specifically
to Section 200.403 Factors
Affecting Allowability
of Costs for reference.
I'm also going to drop
a link in the chat
to the per diem rates
guide published
by the General Services
Administration.
If any of you would be applying
and planning any
travel expenses.
because that's a great
tool that you should use
when you're looking at how to
plan per diems and lodging rates
for any travel as
part of the award.
And it will give you the rates
for any city in any state
that you look up within the US.
We use the GSA rates as a guide
when we're evaluating
budgets and applications.
So, that's what I recommend
you refer to as well.
>> Marya McQuirter:
Thank you, Miriam.
That's very helpful.
Always learn from
you when you answer.
So, thank you so much.
And just to support
what Miriam says,
a share with our current
inaugural grantees,
our Libraries, Archives,
and Museums grantee
with their funds,
again, they partnered
with a neighborhood
organization.
And they are able to pay
in part for the work of one
of the individuals related
to that organization.
They are able to fund the
support of a kind of curator,
as well as two artists
in residence
with the Houston
Tillotson University Higher
Education grant.
They are paying for several
staff or part of the salary
of several staff members.
They also are giving stipends
to eight undergraduate
students as well.
And then for the
scholar in residence,
they are purchasing --
are purchasing I believe
a laptop for this purpose.
And again, because it was
under $5000, as Miriam said,
they put it under supplies.
So, hopefully that
gives you a sense
of what the inaugural
grantees are doing and so
that what's possible in terms
of what you can budget for.
>> Maria, earlier when you were
sharing the LOC.gov collections,
you mentioned digital
versus analog collections.
Would you be able to
speak a little bit more
to what the difference
between those is
and what folks should
look out for
in terms of their application?
>> Marya McQuirter:
That's a great question.
Thank you for that.
So, it's probably
better to say --
it's probably better
to say maybe digitized and/or
digital is maybe what's helpful.
So, digitized materials are
generally analog materials,
you know, paper form,
book form, film,
et cetera, that the library has.
And, wow, I'm in the dark.
It's getting a little spooky.
I apologize.
So, materials that
the library collected
but did not digitize them,
those are analog materials.
And so often times what
happens if you went to LOC.gov,
not LOC.gov collections,
but just LOC.gov to see all
that the library has, sometimes
there is an image there.
And then sometimes there is not.
Most of the time if it's
not an image that's there,
it is still in analog.
It is in analog material
that has not been digitized.
And generally, anytime
you see an image,
that means it has
been digitized.
At the same time, we also
have foreign digital materials
that come into the collection.
You know, we have, for
example, a meme collection
that is a born digital
collection.
So, hopefully that
answers your question.
So, it has to be something that
is digital in some kind of form.
It has to be either has
already been digitized.
Or either came into the
collection as born digital.
And generally, you can
tell, again, if you go to --
if you don't use
LOC.gov/collections,
if you go in another
way, then it really is
about whether you
actually are able
to see the image or the object.
>> Sahar Kazmi: Thanks, Marya.
We don't have any new
questions at this time.
But if there's anything
others would like to ask,
these can be really
fine-tuned points
about the application
process itself.
About the library's collections.
The grant process.
Really, anything that you
would like to know more
about that we can address now.
Please put that in the Q & A.
>> Marya McQuirter:
And I'll just --
I'll say here that one of the
questions that we did have
on Tuesday is, you know, does
-- you know, on the one hand,
this grant is about projects
that center a range of groups.
You know, does the library
in fact have materials
on those groups?
And I can assure
you that we do --
you know, there definitely
a range of materials
and collections by
those different groups.
Maybe more so about
those different groups.
And at the same time, if those
of you who are on the call keep
up with literature around the
archives and critical archives,
critical archive methodologies,
that at the same time
that there's scholars, including
Sidia Hartman, Maurica Fuentes
and many others who have
been able to use materials
that didn't seem to be about --
or they were about different
individuals and groups of color,
but maybe not in the ways that
you might refer to these groups.
But there are ways in
which to use these archives
to mine the materials and
turn something that is, say,
not grounded in the love
these individuals and groups.
But then kind of
twist or re-work
or transform those materials
into something that's
grounded in beauty.
So, I do want you to keep
that in mind as well.
And I do see we have
other questions.
So, I'm going to stop talking.
>> Sahar Kazmi: Thanks, Marya.
So, can an institution have more
than one individual
or group apply?
Or can only one submission
come per institution?
>> Marya McQuirter: I'm
pretty sure it can only be one
submission from one institution.
But I wonder if Miriam
wants to contradict me,
or Hope, either via chat.
But I'm pretty sure it can only
be one proposal per institution.
>> Miriam Grinberg: Marya,
I believe that's correct.
Looking at the eligibility
information, under section C
of the notice under
C2, I should say.
It says, "The organization
shall not submit more
than one application
under this announcement."
>> Marya McQuirter: Beautiful.
Thank you, Miriam.
I appreciate that
specificity, and also Hope
for chiming in via chat as well.
And thank you for that question.
>> Sahar Kazmi: Thanks Miriam.
I don't know if we'll have
the answer to this right now.
But what program or platform
is used to house the Library
of Congress collections online?
There's a couple of examples
that the submitter suggested
[inaudible] press or other.
I actually believe this is it.
Bespoke platform created
by our library developers.
But if any of the other
panelists know more, please.
>> Marya McQuirter: I do not
know more, unfortunately.
I do not. I don't know if --
I don't know if it's just one.
It could be multiple.
Unfortunately, I don't know.
But that is a question
that we will definitely ask
our colleagues.
And I would suggest
that you stay tuned
to the website and on the blog.
And there we will ask that
question and get an answer.
And if you -- at the same
time, you can also email us now
to LOC-grants@loc.gov.
And we can -- you know, to
make sure to email us that.
And then we will
also respond to it.
>> Sahar Kazmi: Thank
you, Marya.
>> Marya McQuirter: Okay.
Well, Hope just put
something in the chat saying
that she believes it's a bespoke
platform using many different
types of software
as appropriate.
I don't know if that
helps the questioner.
>> Sahar Kazmi: Oh,
they said yes.
This does help.
Okay. If research shows that
the library has useful materials
that are not currently
digitized,
could they be digitized
upon request?
>> Marya McQuirter: They cannot.
Unfortunately.
And I thank you so
much for that question.
And I'll make sure that I'm
more explicit about that.
But they have to be --
the collections have to
already be digitized.
>> Sahar Kazmi: So,
this is a little bit
of a tangential question.
But I will state it.
And Marya, we can decide
where to go from here.
This person just wanted
to know a little bit more
about the Community
Collection grant.
If we have time.
>> Marya McQuirter: Oh, okay.
About American Folklife
Centers grants?
>> Sahar Kazmi: That's right.
>> Marya McQuirter: Yeah.
I think the best thing to
do, again, because that is --
even though we work together,
that is a different program.
And we did put in
the chat the URL
for American Folklife Center.
I think it would be best to
look on -- thank you, Sahar --
to go to that URL and look
at the information there.
Because I just still want to
make sure I don't misrepresent.
If you go to their page, they
also have webinars like we do.
So, you can hop on a webinar.
And then you can also
send an email as well
to the same LOC-grants@loc.gov
for questions.
But yeah, I think it would
be best to go to the website
and look and see
what they have there.
And then go to their webinar.
But thank you for the question.
>> Sahar Kazmi: Thanks, Marya.
Just confirming, there's no
open questions at this time.
So, if anybody else on the
call has a few more questions,
we will be happy to answer
them in the next few minutes.
>> Marya McQuirter: One of the
things that we could do, Sahar,
is, while people are
potentially thinking
about more questions
is go to slide 21.
Thank you.
And one of the things
that I did want
to highlight is that last part.
Read through Section D
of the notice and ensure
that all applicants document
these different parts.
Make sure -- you
definitely want to make sure
that your documents are
within file size limits.
No more than 20 megabytes.
And so, that's very important.
I also would suggest
that, as much as you can,
encourage you to, once
your proposal is done,
is to submit it before --
the day before the due
date of 30 September.
And to make sure if there
are any issues in terms
of file size, that
you have time to work
through those before
the deadline.
And to make sure you adhere to
-- thank you for that link --
into compressing
PDF files, Miriam.
The second thing is
make sure you adhere
to required file
naming conventions.
You know, so making
it clear in terms
of what you're applying
for and the number.
And to make sure that none
of the documents are
either zipped or locked.
And then finally, that
it is not allowable
to submit these documents
via any third-party websites.
Just directly from you
to LOC-grants@loc.gov.
Yeah, so are things that I
want to make sure that we --
that I emphasize today.
Any other questions before --
just have a few minutes left.
But any questions before we end?
Any other colleague on the
call want to say anything,
or emphasize anything
that maybe we did not?
Thank you, Hope.
I think we can call
it then, Sahar.
If there aren't any
other questions.
Again, I thank you all
for joining the call
and expressing interest
through your participation.